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Office Manager

Job Title: Office Manager
Contract Type: Permanent
Location: CBD, Inner West & Eastern Suburbs
Industry:
Reference: 8324-MH1044_7386174
Contact Name: Rob Pierce
Contact Email: rpierce.mh1044@apply.maxhire.net
Job Published: June 14, 2018 11:39

Job Description

  • Permanent full time role
  • CBD location
  • International firm


Our client is an international mid-sized legal firm with offices in Sydney CBD and Melbourne CBD. They are currently looking for an Office Manager to manage the office services function and deliver a high quality professional service in accordance with the overall strategy of the firm.

PRINCIPAL DUTIES:

  • Manage the Secretaries and Office Assistants in the Sydney & Melbourne offices
  • Monitor and plan team resources
  • Conduct staff appraisals
  • Maintain up to date records and adhere to the essential competencies and Service Level Agreements
  • Ensure confidentiality and security of all documentation and information
  • Review office services processes and procedures and suggest improvements which support the functionality of the Australia offices
  • Oversee document storage and destruction, reducing costs where possible by driving ‘paper lite’ project
  • Responsible for security, utilities, offsite document storage and general office upkeep
  • Day to day oversight of IT issues for users in the firm
  • Manage and oversee the building, professional indemnity, management liability,travel, crime, public liability and workers compensation insurances
  • Ensure firm and employees are compliant with New South Wales Law Society and Victorian Legal Service Board rules
  • Maintain the high standard of service offered to the firm’s existing clients and assist in creating and developing the professional reputation of the office and firm
  • Assist the HR manager in the drafting and implementing of policies and procedures for the Sydney and Melbourne office
  • Cover staff inductions, training, leave management and ad hoc queries in the absence of the HR Manager

IDEAL CANDIDATES WILL HAVE:

  • Office Management experience, preferably within a law or accounting type practice
  • Previous experience in managing projects
  • High level of IT literacy
  • Good communication skills
  • Excellent organisation skills
  • The ability to work on own initiative
  • Flexibility and the ability to manage change

This is a newly created position and is a fantastic to take ownership of the Office Management function.

To apply online, please click on the appropriate link below. Please apply with a Word copy of your CV. Alternatively, please contact Rob Pierce on rpierce.mh1044@apply.maxhire.net, quoting Ref No. 8324-MH1044

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